Privacy Policy

Last updated: 26 June 2022

Protecting your privacy is as important to us as it is to you. For us, it’s more than just making sure we comply with the relevant legislation. This privacy notice explains why and how we collect, use and store your information. If you have any questions please contact us at 031 764 4272 or at support@lsystems.co.za.

We want you to understand who you are sharing your information with, what kind of information we are collecting and how we use the information.

In your day-to-day dealings with the TheBriefcase, we obtain information about your location and storage location. We want you to know exactly what that information is and what we do with it. After all, trust is nothing without transparency.

The Protection of Personal Information Act (POPI) is aimed at protecting your personal information and prescribes what we must and must not do with it. POPI created an Information Regulator who checks that companies manage personal information in a responsible manner that respects your privacy.

This privacy notice forms part of our agreement with you. You should read it along with the terms and conditions that apply. 

From time to time we may have to amend this notice to accommodate changes in your business or services or if legal requirements change.

By agreeing to this privacy notice, you provide us with your express consent and agreement that we may collect, get, receive, record, organise, collate, store, update, change, retrieve, read, process, consult, use and share your  information in the manner set out in this privacy notice. 

If you do not agree with this privacy notice, or are concerned about any aspect as it relates to your  information, please do not continue to use the TheBriefcase or any services offered by us.

In the paragraph above you expressly give your permission to us to process the information mentioned above(your location and location storage) in the manner and for the purposes set out in this privacy notice.  By doing this, you know and accept that you are giving up certain parts of your right to privacy.

Who you are sharing your information with :


Your company management for tracking your day to day activities as a sales rep 

When you log customer visits on the TheBriefcase app, we collect the information we need for your record-keeping..

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Security

We have implemented reasonable security safeguards to protect your information. We regularly monitor our systems for possible vulnerabilities and attacks. As no system is perfect we cannot guarantee that information may not be accessed, disclosed, altered or destroyed by breach of any of our physical, technical or managerial safeguards.

In this paragraph, you acknowledge that you know and you accept that technology is not absolutely secure and there is a risk that your  information will not be secure when processed by means of technology. We do not promise that we can keep your  information completely secure.  You will not be 

We will inform you if your privacy is ever compromised.

Although we cannot prevent all security threats, we have measures in place to minimise the threat to your privacy. We will let you know of any breaches which affect your personal information.

You have a right to lodge a complaint to the Information Regulator (POPIAComplaints@inforegulator.org.za) for any contravention of POPI.

Protection of Personal Information Act and other laws

If this privacy notice or any provision in this privacy notice is regulated by or subject to POPI or other laws, it is not intended that any provision of this privacy notice contravenes any provision of POPI or such other laws.  Therefore all provisions of this privacy notice must be treated as being qualified, to the extent necessary, to ensure that the provisions of POPI and such other laws are complied with.

No provision of this privacy notice:

• does or purports to limit or exempt us from any liability (including, without limitation, for any loss directly or indirectly attributable to our gross negligence or wilful default or that of any other person acting for or controlled by us) to the extent that the law does not allow such a limitation or exemption;
• requires you to assume risk or liability for the kind of liability or loss, to the extent that the law does not allow such an assumption of risk or liability; or
• limits or excludes any warranties or obligations which are implied into this privacy notice by POPI (to the extent applicable), or other applicable laws or which we give under POPI (to the extent applicable), or other applicable laws, to the extent that the law does not allow them to be limited or excluded.